More clients. More records to follow.
Payment details spread across messages, spreadsheets, and bank records make it hard to see the full picture.
Every client. Every payment.
One clear picture.
Whatisdue connects your clients, projects, and payment records. Track what has been paid, what is still owed, and what comes next—from the first deposit to the final balance.
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A clear record of your payments. Whatisdue does not invoice clients or collect money on your behalf.
The Challenge
Client work is busy enough. Payment tracking should be clear.
Bring the agreed amount, payment history, and remaining balance together so you can spend less time piecing records together.
Every project gets paid differently.
A deposit today, an installment next week, and a monthly retainer all need a place in your records.
Unpaid balances are easy to miss.
A payment received does not always mean a project is paid in full. Keep the remaining amount visible.
Your Payment Overview
Know who has paid. See what needs your attention.
Review each client and project together, then use the payment schedule to understand why a balance remains.
One view across your client work
See the balance. Find the payment. Know what needs attention.
- Agreed value
- $10,800
- Payments received
- $8,300
- Still to collect
- $2,500
| Client / project | Agreed | Received | Remaining | Status |
|---|---|---|---|---|
| Acme StudioWebsite redesignFinal payment · Before handover | $6,000 | $4,500 | $1,500 | Upcoming |
| Northstar GroupGrowth strategyStrategy delivery · 7 days overdue | $4,000 | $3,000 | $1,000 | Overdue |
| Atlas AdvisoryMonthly retainerCurrent period fully paid | $800 | $800 | $0 | Paid |
Follow up on the $1,000 strategy payment.The other $1,500 is an upcoming final payment. An outstanding balance is not always overdue.
Why Whatisdue
A connected record, from agreement to payment.
Keep the details behind every balance close at hand.
Connect every payment
Keep received payments linked to the right client and project.
See what comes next
Organize deposits, milestones, and recurring payments around your agreement.
Know what is still owed
Separate paid amounts, remaining balances, and overdue payments.
Understand your earnings
Record payment fees to distinguish what a client paid from what you received.
How It Works
Set it up. Record payments. Stay informed.
Three simple steps to keep your client payment records organized.
Add your client and project
Connect the client to their project and enter the agreed contract value.
Plan the payments
Set the amounts and timing for deposits, milestones, final payments, or retainers.
Record what you receive
Add each payment and any fees, then review the remaining balance and upcoming payments.
Payment Clarity
What the client paid and what you received, clearly separated.
Processing and platform fees can reduce the amount that reaches your account. Record those deductions alongside the payment to keep both figures clear.
A $1,000 payment with $30 in fees means $970 net received. The fees do not add $30 to the client's remaining balance.
Features
The details behind every client payment.
Keep your clients, payment arrangements, and received amounts in one organized place.
Client records
Keep each client's details, projects, and related payments connected.
Project balances
Compare the agreed value with payments received and the amount still to collect.
Flexible payment schedules
Track upfront deposits, agreed milestones, and final payments in one schedule.
Partial payments
Record each installment against a payment and keep the unpaid portion visible.
Recurring retainers
Keep a record of each payment period so you can see what is paid and what is next.
Outstanding and overdue
See unpaid amounts and identify payments that have passed their due dates.
Built for Client Work
One payment tracker. Different ways of working.
Explore payment tracking for your type of client work.
Pricing
One plan to keep your client payments clear.
Unlimited clients and projects, with the tools to track payments from first deposit to final balance.
$4.99/month
Professional
Everything you need to keep client payments organized and know what’s still due.
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Everything included
- Unlimited clients and projects
- Flexible payment schedules
- Partial and recurring payment tracking
- Outstanding and overdue balances
- Complete payment history
- 14-day free trial
FAQs
Questions about client payment tracking?
Here is how Whatisdue fits into your existing client payment workflow.
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Get StartedBring every client payment into focus.
Start your free trial and keep paid, upcoming, and outstanding amounts connected to the work behind them.
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